Your Outsourced Procurement Manager
Helping SMEs, Independent Schools, Football Clubs and Horse Trainers Control Costs, Manage Suppliers and Make Better Purchasing Decisions Throughout the Year
Most organisations don’t have a dedicated procurement manager.
Instead, responsibility for supplier contracts, renewals, expenditure and purchasing decisions often falls to a business owner, bursar, finance manager, office manager or operations manager who already has a full-time role.
As a result, supplier contracts are often renewed without review, opportunities are missed and costs gradually increase over time.
Our Outsourced Procurement & Cost Control Service provides ongoing procurement support, helping you maintain control of supplier costs while allowing you to focus on running your organisation.
Most organisations review supplier costs reactively.
Why Procurement Needs Ongoing Attention
Most organisations don’t deliberately overpay suppliers.
However:
- Contracts renew automatically
- Prices increase over time
- Markets change
- New suppliers enter the marketplace
- Existing suppliers become complacent
- Internal teams become busy
- Opportunities are missed
Without regular review, costs can gradually increase and supplier arrangements may no longer represent the best value for your organisation.
Why Clients Choose Ongoing Support
Most organisations don’t have the time or resources to continually review supplier contracts, compare providers and monitor expenditure across multiple categories.
The responsibility often falls to a business owner, bursar, finance manager or operations manager who already has a full-time role.
Our service provides access to experienced procurement expertise without the cost and commitment of employing a dedicated procurement professional.
For many organisations, this means gaining specialist support at a fraction of the cost of hiring in-house.
What's Included
Our service provides ongoing support across a wide range of indirect expenditure categories, including:
Utilities
Facilities Management
Waste Management
Merchant Services
Fuel
Cleaning Services
Security Services
Office Supplies
Printing & Photocopiers
Facilities Management
and many other areas of business expenditure.
Supplier Benchmarking
Are you getting the best value from your suppliers? We compare your current arrangements against alternative providers and market conditions to identify opportunities to improve value, service levels and overall supplier performance.
Supplier Reviews
We regularly review supplier arrangements to identify opportunities for improvement, ensure services remain competitive and help you obtain the best possible value.
Contract Renewal Monitoring
Never be caught out by an automatic renewal again. We help monitor contract renewal dates and identify opportunities for review before key deadlines pass.
Market Testing
Markets change constantly. We periodically assess alternative suppliers and solutions to determine whether better pricing, improved service levels or more favourable terms may be available.
Procurement Advice & Support
Whenever procurement-related decisions arise, you’ll have access to experienced, independent advice to help you make informed choices.
Supplier Negotiation Support
Changing suppliers isn’t always necessary. We can help negotiate with existing providers to improve pricing, service levels and commercial terms where appropriate.
Contract Restructuring
Poorly structured contracts can create unnecessary costs and restrict flexibility. We review existing arrangements and identify opportunities to improve contract terms so they better support your organisation’s objectives.
Regular Review Meetings
Regular reviews help ensure opportunities are identified, priorities remain clear and procurement activities continue to support your wider business objectives.
Why Not Simply Use A Broker?
Many organisations already work with energy brokers, insurance brokers providers and specialist advisers.
Their focus is naturally limited to their own area of expertise.
Our role is different.
We provide independent oversight across multiple expenditure categories, helping ensure supplier decisions are made in your organisation’s best interests rather than those of a single supplier or intermediary.
This broader perspective can help uncover opportunities that may otherwise be overlooked.
What This Means For You
Instead of spending time:
- Reviewing contracts
- Chasing supplier quotations
- Comparing providers
- Monitoring renewal dates
- Investigating procurement opportunities
You can focus on:
- Running your business
- Managing your school
- Growing your football club
- Training horses
- Supporting your customers
- Leading your team
while we help ensure supplier costs and procurement activities remain under control.
The Outcome
Our objective is simple.
To help you:
- Maintain control of supplier costs
- Improve supplier performance
- Reduce procurement workload
- Make better purchasing decisions
- Avoid missed opportunities
- Gain access to independent procurement expertise
- Focus on running your organisation
Procurement oversight is not an event.
It is a process.
Investment
£500 per month
or
£5,000 annually in advance
For many organisations, this provides access to ongoing procurement expertise at a fraction of the cost of employing a dedicated procurement manager.
Ready To Take Procurement Off Your To-Do List?
If you’re responsible for controlling costs but don’t have the time, resources or expertise to continually review suppliers and contracts, we’d be delighted to discuss whether our Outsourced Procurement & Cost Control Service is right for your organisation.
Book a Free Cost Reduction Review
Let’s explore whether there are opportunities to improve supplier arrangements, strengthen cost control and free up more of your valuable time.
